Urgently Hiring a Virtual Assistant Bookkeeper/Accountant

Experience Required

We are urgency hiring a financially savvy virtual assistant to support our clients (who are painting contractors in North America) with their bookkeeping, Quickbooks, spreadsheets, and organization.

If that describes what your’e good at, please watch this short video and consider applying for our fully remote, full-time Financially Savvy Virtual Assistant Role.

Earn between $1,000-2,000 USD/month - paid via Coinbase

JOB DESCRIPTION

Overseas Bookkeeper
Painter Growth / Ironbooks Financial Operations

ROLE SUMMARY
Painter Growth is a fast-moving coaching and systems company serving painting contractors across North America. Our financial operations team supports these owners through Ironbooks, our bookkeeping and fractional CFO service. We deliver accurate books, reliable reporting, and clear financial insights that help contractors build stronger companies.

The Overseas Bookkeeper is responsible for daily transaction management, CRM-to-QBO alignment, reconciliations, AP/AR accuracy, and month-end close. This role protects financial clarity, ensures clean reporting, and helps owners see the true performance of their businesses.

This position requires strong attention to detail, consistency, accountability, and the ability to follow established processes with discipline.

KEY RESPONSIBILITIES

Daily Bookkeeping
• Categorize daily transactions in QuickBooks Online.
• Maintain accurate chart of accounts, vendor lists, and customer records.
• Review and clear bank feeds daily.
• Flag unusual activity, missing documents, or errors immediately.

Reconciliations
• Complete monthly reconciliations for all bank and credit card accounts.
• Match CRM revenue (Jobber, Monday, DripJobs) to QBO sales entries.
• Reconcile deposits, payouts, undeposited funds, and payment processors.
• Identify discrepancies and document findings for review.

Accounts Payable and Receivable
• Enter bills, maintain vendor accuracy, and keep AP updated.
• Match incoming payments, deposits, and outstanding AR.
• Prepare weekly AP/AR summaries.
• Maintain clear documentation to support entries.

CRM and Accounting Alignment
• Compare CRM job and invoice data to QBO revenue.
• Resolve mismatches between job status, invoice status, and recorded revenue.
• Maintain accuracy between operational workflows and accounting systems.
• Surface CRM usage issues or setup gaps quickly.

Month-End Close
• Deliver monthly reconciliation packages.
• Review accounts for categorization accuracy and required adjustments.
• Support accruals, revenue recognition, and expense timing.
• Assist with monthly financial statements and client reporting.

PAINTER GROWTH CULTURE AND VALUES FIT
Painter Growth values substance over flash, accuracy over speed, proactive ownership, and a strong commitment to client success. The ideal team member aligns with the following principles:

Extreme Ownership
Takes responsibility for accurate books, asks questions early, escalates issues quickly, and follows through until completion.

Clarity and Consistency
Delivers clean books and dependable reporting. Maintains consistent workflows. Minimizes surprises for both internal teams and clients.

Client First
Understands that every number impacts a contractor’s decisions. Protects accuracy and timeliness so clients can trust the financial picture.

Low Ego, High Standards
Accepts feedback well, improves continuously, and contributes to a culture of exceptional work.

Process Driven
Uses established SOPs, documents work, and maintains predictable workflows. Helps improve systems when gaps are identified.

Professionalism and Reliability
Shows up on time, communicates clearly, and honors commitments. Maintains confidentiality and handles sensitive financial data responsibly.

QUALIFICATIONS
• 2 to 4 years of bookkeeping experience in QuickBooks Online.
• Strong understanding of reconciliations, AP/AR, and general ledger accuracy.
• Experience with at least one CRM used in home services (Jobber, DripJobs, Monday) is an asset.
• Ability to follow structured processes and maintain detailed records.
• Stable internet connection and ability to work within North American time windows when needed.
• Strong English communication skills.

SUCCESS METRICS
• Daily transaction accuracy and zero uncategorized entries.
• All accounts reconciled by the established deadlines.
• CRM and QBO revenue aligned with minimal errors.
• Clean month-end close completed on schedule.
• Issues escalated proactively and documented clearly.

(You will have to login to Google to fill out the Google Form)